The following are essential duties (in addition to the job description) for this position:

• Operates complex and integrated Student Information Systems (MaineStreet/PeopleSoft, Salesforce, ImageNow, and other systems) which includes management of all data input and output - reviews all information entered by various sources for accuracy.
• Works closely with Shared Processing Center on data management and coordinates all mailings to include acceptance packets. Responsible for reporting major problems to the supervisor.
• Process all documents through ImageNow - reviews and processes every document associated with every application for admissions. Determines if documents are official or not official status, ensures that all documents are being processed according to a set of rules related to document processing.
• Supervise up to 6 work student employees. Manage the hiring and training of all student employees. Manages and is responsible for their daily work assignments.
• Manage budgetary areas for processing all department bills/invoices to include assurance that bills are being paid on time and are accurately processed.
• Prepare Student Visa documentation for all incoming international students - review 1final documentation, enter all relevant information into SEVIS, and oversee the process of mailing documentation to students overseas.
• Acts are onsite general office manager - oversees all office functions related to data management and day-to-day functioning of the front office. Final decision maker in the absence of admissions staff during peak recruiting seasons.
• Oversee Campus Visit Scheduling - coordinates scheduling for over 100 individual and group campus visits yearly, which includes scheduling with a variety of offices on campus, faculty, tour guides, and lunches.

The starting rate is $19.59 for a new hire or the appropriate transfer rate for a current employee within the ACSUM collective bargaining unit. In addition the University will contribute up to a 4% matching contribution to the UMS retirement plan. Benefits include medical, dental, vision, and tuition waiver programs for employees and dependents. The UMS is a recipient of the Wellness Councils of America’s Well Workplace Award and offers a wellness program.

• Six months of related specialized training beyond highschool
• Data processing experience
• Experience utilizing and managing databases
• Ability to compose, edit and review various types of correspondence and documents
• Strong attention to detail
• Ability to work independently and as part of a team

Preferred:

• Experience working in an academic or university setting
• Proficiency in Microsoft Officesuite and other software applications

The University is not able to consider applicants who require sponsorship at this time.